How to use Axis POS

Everything from your first login to your first report, in the order you will actually do it.

Step 1

Get set up

1
Register your business
Open Register and enter your business name, owner email, phone, address, city, admin name and password. You will receive a unique business code such as BIZ123456 — that code plus your password is how you and your staff log in, so keep it safe.
2
Pick a plan
You start on a free trial. When you are ready, open Checkout and choose Starter, Basic or Pro, then a billing cycle: monthly, 6 months, or 1 year. The longer cycles carry a discount.
3
Pay and upload your proof
Pay by USDT (TRC20) or bank transfer, then upload a screenshot of the payment. Your subscription activates automatically once the payment is verified.
4
Log in from then on
Use Business Login with your business code and admin password. Anyone on your team can log in the same way and enter their staff PIN.

Step 2

These settings flow into every receipt, report and email.

1
Open Business Settings
Set your currency, timezone, tax rate, stamp duty threshold and amount, and your low-stock alert level.
2
Brand your receipts
Add your logo, receipt header and footer, a custom message printed below the totals, and the footer line used on emailed receipts.
3
Save
Tap Save and every new sale from that point uses the new settings. The current time shown beside the timezone updates live so you can confirm it matches your location.

Step 3

Build the catalogue your staff will sell from.

1
Create each product
In Products, add the name, selling price, cost price, opening stock, minimum stock, category, barcode and photos. Minimum stock is what triggers a low-stock alert later.
2
Use variants where needed
Sizes, colours or pack sizes can live under one parent product as variants, each with its own barcode, price and stock count.
3
Import an existing list
Already have your products in a spreadsheet? Use the CSV import inside Products instead of typing them one by one.
4
Optional extras
Add Suppliers, raise Purchase Orders to track what you ordered versus what arrived, and print shelf labels from Barcode Labels.

Step 4

Give each person only the access they need.

1
Add each staff member
In Staff Management, enter their name, email, role (manager or cashier) and a 4-digit PIN.
2
Tick their permissions
Choose exactly what they may do: make sales, view reports, add or edit products, adjust stock, delete sales, see alerts, and use messages. Anything left unticked is hidden from them.
3
Staff start selling
A cashier opens Point of Sale, enters their PIN, and gets straight to selling — admin screens stay out of reach.

Step 5

From cart to printed receipt, including when the network drops.

1
Build the cart
In Point of Sale, search or browse products, scan a barcode, and tap to add items. You can run several sale tabs at once for different customers.
2
Attach the customer
Select an existing customer, or add a new one on the spot, so the sale counts toward their history. If they have loyalty points, redeem them for a discount right in the cart.
3
Take payment
Choose cash, card, transfer or mobile money, confirm the amount, and complete the sale. Stock levels update automatically.
4
Hand over the receipt
The receipt opens with your branding — print it, save it as a PDF, or send it to the customer on WhatsApp.
5
Keep selling offline
If the internet drops, sales are queued on the device and sync by themselves once you are back online. The sync indicator tells you when everything is up to date.

Step 6

Know what came in, what went out, and what is left.

1
Watch the day
The Sales Dashboard shows today’s takings and the latest transactions, and lets you reprint any receipt.
2
Run real reports
Reports gives revenue, expenses and profit for any date range, plus sales trends, payment-method breakdown, staff performance and the full transaction list, exportable to PDF or CSV.
3
Record what you spend
Log rent, salaries, transport, stock purchases and more in Expenses by category, so profit figures are real.
4
Keep stock honest
Every stock-in or stock-out belongs in Inventory Logs with a reason and the staff name, giving you a full audit trail.
5
Know your customers
Customers holds each person’s loyalty points, total spend, visit count and purchase history.
6
Let Alerts do the watching
Alerts flags low stock, subscription expiry and failed transactions so nothing slips past you.

Step 7

Keep the whole team on the same page.

1
Open Messages
Use the team channel for everyone, or start a direct chat with one staff member.
2
Share what matters
Send text, photos or files — a shelf photo, a supplier invoice, a shift note. Attachments are stored privately and only shared inside your business.

Raise it with your team inside Messages, or email our support team and we will walk you through it.